Automated processing of personal data by the General Secretariat of the Government (SGG) / Interministerial Delegation for Digital Transition (DITN)

Principle

The General Secretariat of the Government (SGG) / Interministerial Delegation for Digital Transition (DITN), in its capacity as data controller, uses and implements the following personal data processing in accordance with duties as set out in the regulatory provisions.

Processing of personal data by the General Secretariat of the Government (SGG) / Interministerial Delegation for Digital Transition (DITN) involves the collection of user data, making it possible to identify users (e.g. surname, first name, business email address) or to make them identifiable (e.g. connection log).

In accordance with the duties entrusted to the SGG / DITN (Sovereign Ordinance no. 5.840 of 13 May 2016 establishing the General Secretariat of the Government), the processing of personal data meets a legal obligation or the existence of a reason of public interest, such as:

• Coordinating the work of the various ministries within the Prince’s Government where this involves inter-ministerial issues
• Leading and coordinating the work of departments, offices and other entities under the direct authority of the Minister of State, or those of with an inter-ministerial remit
• Developing and monitoring administrative procedures and practices to improve the quality of public service

In addition, as part of the Prince's Government of Monaco’s digital transformation programme (Extended Monaco), the role of the Digital Transition Office is to:

• Coordinate and supervise all of the State’s digital projects
• Encourage the adoption of digital technology within the Government
• Maintain the security and quality of processed data

Managing the sending of electronic communications

In accordance with the regulations in force in the Principality of Monaco on protecting personal data, the information gathered using the tool for sending electronic communications (hereafter “the Solution”) is collected by the State of Monaco/ General Secretariat of the Government - Interministerial Delegation for Digital Transition (hereafter “the Government”), which acts as the data controller.

As part of the operation of the Solution, the Government processes data for the purpose of “Managing the sending of electronic communications”:

This processing is justified by, depending on the circumstances:

• The consent of the data subjects: by means of a tick box or any method that allows the consent of the data subject to be obtained (for example as part of the electronic communication on freezing of funds)
• A reason of public interest:
  • For the provision of the Solution: in accordance with the remit of the General Secretariat of the Government it is responsible for as per Sovereign Ordinance No. 5.840 of 13 May 2016 2020 establishing the General Secretariat of the Government, and more specifically, "leading and managing the activities of departments, sections and other entities operating under the direct authority of the Minister of State or with a cross-departmental remit" and "designing and monitoring administrative methods and procedures with a view to improving the quality of public service"
  • For sending electronic communications: in accordance with the remit of the governmental entity concerned, as per implementing legislation, such as a Sovereign Ordinance (for example, in relation to the electronic communications of the Digital School)
• A legal obligation on the data controller (for example in relation to the electronic communications of the Chief Information Security Officer)

Some data is required (marked with an *), and it will not be possible to receive the electronic communication without it. 

The information processed as part of sending electronic communications is shared with the following recipients:

• Accredited staff from the Digital Services Department for administrative, support and maintenance purposes
• Accredited staff from the Information Technologies Department for administrative, support and maintenance purposes
• The supplier of the Solution for support and hosting purposes only

Accredited staff working for internal departments and offices of the State of Monaco also receive information relating to their own mailing lists.

In accordance with the Act no.1.565 of 3 December 2024 on the protection of personal data, data subjects have rights with regard to information about them, depending on the type of electronic communications received:

This processing is not subject to a decision that has any legal impact on them or significantly affects them, taken solely on the basis of automated processing, including profiling.

Data subjects can exercise their rights by submitting a request:

• To the Interministerial Delegation for Digital Transition (DITN) by post:

Direction Interministérielle à la Transition du numérique – Protection des données personnelles
2 rue du Gabian / Immeuble Les Industries
98000 Monaco   

• By completing the online form here

Data subjects can also email the Data Protection Officer of the Prince’s Government at the following address: dpd@gouv.mc

In accordance with the Act no.1.565 of 3 December 2024, a data subject who exercises their rights may be asked to provide proof of their identity by submitting a black and white copy of an identity document that includes a photograph.

The copy of the identity document is destroyed once the request is processed.

Requested information is shared within one month of receipt of the request.

Data subjects may refer the matter to the data protection authority (apdp.mc) if they consider that the Government has not complied with its commitments regarding exercising rights.